Faculty overloads (Secondary Assignments)

In general, nine (9) and ten (10) month faculty cannot hold an overload job (secondary assignment) during the course of the academic year. Nine (9) and ten (10) month faculty are permitted to have summer appointments. The total compensation from all overload jobs during the academic year and summer may not exceed 33.33% of the faculty member’s 9/10-month contractual salary. Faculty with primary appointments supported by grant/contract funding are not permitted to have overload jobs regardless of the source of funding. Twelve-month faculty are not routinely permitted to hold overload jobs.

The PAs are responsible for ensuring that faculty comply with the applicable policy on “Overload” jobs and that all “overload” jobs are within the salary limitations as noted above. The PAs are also responsible for preparing “Overload” PAFS and ensuring the Overload Job Request form for faculty is complete and attached to the PAF. The PAs should submit all faculty “overload” PAFs for faculty (except those processed by the Division of Community Programs for summer and intercession instruction) to the Director of HR Administration in the Office of the Provost for authorization prior to processing by HR.

The PAs should also be familiar with the policy on Outside Professional Activity which is for faculty engaged in activities outside of VCU to persons or organizations external to the university, without university sponsorship, for the purpose of advancing, applying, or transferring knowledge in a field of endeavor related to the faculty member's employment at the university. Such activity is beyond or in addition to the faculty member's university responsibilities; it generally occurs off-campus and requires only the time and special capabilities of the individual, without significant use of university facilities or supporting services.

Key references for processing Faculty “Overloads”: